Disciplinary and Ethics Reporting Systems

When disciplinary processes are consistent and predictable, they preserve a sense of fairness among employees and become the employer’s strongest evidence in a termination case. We prepare or update your disciplinary regulations, set up procedures for applying disciplinary sanctions lawfully, and establish secure reporting mechanisms for employee complaints and ethics breaches.

What is a disciplinary regulation?

A disciplinary regulation is an internal rule setting out the standards of conduct to be followed at the workplace, the sanctions for breaching them and how the disciplinary process works. Notifying it to employees and having it accepted as an annex to the employment contract is important for it to be binding.

The sanctions provided in the regulation are usually a warning, a reprimand and a wage deduction. Under the Labour Law, a wage deduction cannot exceed two days’ wages in a month and must be notified to the employee immediately, together with the reason. The employee’s defence must be taken before any disciplinary sanction.

What is an ethics reporting line?

An ethics reporting line (whistleblowing) is a mechanism through which employees and business partners can report matters such as corruption, harassment, discrimination or breaches of company rules safely and, if necessary, anonymously. A well-designed reporting line allows problems to be identified early within the company and resolved before they go outside.

When setting up a reporting line, the whistleblower must be protected against retaliation, reports must be examined by an independent unit, and the personal data processed in the process must be protected in line with the KVKK.

Scope

• Preparing or updating disciplinary regulations, setting up procedures for applying disciplinary sanctions lawfully, and establishing employee complaint and ethics reporting mechanisms
• Preparing internal investigation procedures
• Setting policies against bullying (mobbing) and sexual harassment
• Preparing codes of ethics and conduct

How We Work

1. Reviewing current disciplinary practice, regulations and reporting channels
2. Setting the disciplinary regulation and the proportionality between sanctions and breaches
3. Drafting the procedure covering the defence, investigation and decision stages
4. Designing the channels, responsibilities and confidentiality rules of the reporting line
5. Practical briefings for managers and the HR team